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Administrative Assistant
Company: University of Miami
Location: Miami, FL
Employment Type: Full Time
Date Posted: 05/24/2022
Expire Date: 07/24/2022
Job Categories: Healthcare, Practitioner and Technician
Job Description
Administrative Assistant
The Department Obstetrics and Gynecology has an exciting opportunity for a Full-Time Administrative Assistant to work on the UHealth Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Interact and support the managers/directors as well as the ARNP/RNs to ensure smooth clinical operations, including but not limited to scheduling tests, appointments, procedures, and assisting with arranging consultations to other areas.
Communicate with physicians, nurses, clinical staff, and patients concerning patient care.
Obtain prior approvals for office visits and the like.
Supports the collection of data from patient charts, medical records, interviews, questionnaires, diagnostic tests and other sources as necessary & entry of these data indicators into CAREWare.
Reviews clinical records for completeness including authorization, signatures, missing data and other patient information.
Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules departmental appointments/meetings and updates calendars as needed.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

High school diploma or equivalent
Minimum 1 year of relevant experience
General knowledge of office procedures and operations.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to process and handle confidential information with discretion.
Skill in completing assignments accurately and with attention to detail.
Proficiency in computer software (i.e., Microsoft Office).
Any appropriate combination of relevant education, experience and/or certifications may be considered.
Contact Information
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