39704 - HIMS Specialist
The Health Information Management Systems Specialist works within a team to deliver quality record management outcomes. This position is a great opportunity for someone to work within the Health Information Management Systems (HIMS) team to deliver quality record management outcomes for the Minnesota Department of Human Services (DHS). As the heartbeat of any healthcare facility, the individuals within this department bridge roles, connecting clinical, operational and administrative functions to all clientele. These professionals affect the quality of patient/client information at every touch point within the program while maintaining the highest standards of data integrity, confidentiality and health information security.
Primary Responsibilities Include:
• Accurately processing and maintaining client records ensuring they are complete, and compliant with policies and regulatory requirements
• Responding to requests for information requested by external entities including law enforcement agencies
• Reviewing authorizations for the release of information requests to ensure that patient information is protected and responses are timely, accurate and compliant
• Perform HIMS related work as needed and required so medical records, admissions, and other necessary functions are carried out efficiently and effectively
• Managing the facilities patient reporting process to maintain accurate patient census records
• Processing electronic clinical and legal patient information by charting and scanning medical record and legal documents using the Electronic Health Record
Qualifications & Requirements Minimum Qualifications:
• Customer Services skill sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner
• Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases
• English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records
• Math skills sufficient to add, subtract, divide, and calculate averages
• Physical demands include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents
• Specialized terminology skills including medical terminology or coding; document management; scanning, indexing and quality control
• Spreadsheet skills sufficient to develop and modify basic spreadsheets; and sort and extract data
• Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries
• Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; develop forms and charts
• Experience within the records management field, medical terminology or electronic medical records
• Experience with data systems such as FileNet, Phoenix, Electronic Document Management System (EDMS)
• Knowledge of the provisions of Minnesota Government Data Practices, Federal Health Insurance Portability and Accountability Act (HIPAA) laws and records best practices
The Minnesota Department of Human Services (DHS) helps provide essential services to Minnesota's most vulnerable residents. Working with many others, including counties, tribes and non-profits, DHS helps ensure that Minnesota seniors, people with disabilities, children and others meet their basic needs and have the opportunity to reach their full potential.
At DHS our goal is to meet people where they are at, and focus on outcomes to improve life situations, and to get people the help they need so they can reach their full potential.